Page 8 - Conduct Rules for Employees

HR MANUAL
CHAPTER 6 CONDUCT RULES FOR ALL EMPLOYEES
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7. Ex Parte Proceedings :-
a. When Charge Memo, Notice of Enquiries etc. are refused to be received by the Delinquent, the
disciplinary authority shall proceed with the disciplinary action ex parte.

b. Normally, when the delinquent refuses to receive notice/s in person, they are to be sent to his
last known address by registered post with acknowledgment card. Postal endorsements like
'refused to receive', 'intimation given - not collected', 'left without intimation', are to be

considered as sufficient service of notice, i.e. the delinquent deliberately refuses, knowing the
contents. But return of postal cover with endorsements like 'left without notice', will not
amount to sufficient service. In such cases, it shall be necessary to publish the notice in a Daily

Newspaper having sufficient circulation in the area where the delinquent last resided. It is
suggested that such advertisement be given in vernacular. In spite of such advertisement, if no
intimation is received from the delinquent or he does not participate in the enquiry, it can be

conducted ex parte.
c. There are circumstances where the delinquent, in spite of receiving the notices will choose to
remain in cognito. In such cases, sufficient opportunities may be given by adjourning the

enquiry, before the enquiry is conducted ex parte
8. Enquiry Report :-
a. The Enquiry Officer / Committee has to submit its report and findings based on the charges and

the evidence presented before him/it. It is not for them to suggest punishments.
b. The Disciplinary Authority may independently come to a different conclusion supported by
necessary evidence available during the enquiry that have been over-looked by the Enquiry

Officer/Committee. The difference in conclusion should be based on sound reasoning and
should be mentioned in the show cause notice.
9. Multiple Proceedings : -
a. When an employee is habitual in committing misconducts, action against him for more than one

misconduct for different instances may be conducted, simultaneously.
10. Show cause notice :-

a. Once the Report & Findings are received, the Disciplinary Authority shall issue a show cause
notice to the delinquent. Copy of the Enquiry Report & Findings of the Enquiry Officer, should
be furnished to the delinquent. Non-furnishing of the Enquiry Report amounts to violation of
principles of natural justice and make the final order liable to be set aside.

b. Even if the delinquent does not ask for a copy of the report, it shall be furnished.

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