Page 3 - Conditions-Service

HR Manual 2019_ Ver-005 Chapter – 5 CONDITIONS OF SERVICE ET. al.

5.4 Leave Procedure :-
(a) All kinds of leave are to be availed with prior sanction only.
(b) Leave is only a privilege extended and cannot be claimed as a matter of right.

(c) An Employee who desires to obtain leave of absence shall apply through online portal to the
concerned Dean / Director / Section Head, he/she may approve the leave application made
two days prior to the commencement of leave applied. If the leave is refused or postponed,

the fact of such refusal or postponement along with reasons shall be recorded and
communicated to the Employee concerned before the day of commencement of the leave
applied for, if the application for leave has been received at least two days in advance.

(d) If the Employee after proceeding on leave desires an extension thereof, he shall apply
through online portal for extension before the expiry of the leave originally granted to him..
If the leave is required urgently, it shall be applied detailing the nature of urgency. The

decision of the Registrar is deemed to be final and binding.
(e) The leave extension request should reach Registrar’s Office 15 days prior to the actual date

of re-joining, failing which the application would be deemed unfit for a leave extension. The
approval order of leave extension should be obtained by the Employee prior to one week of
the actual date of re-joining (applicable for all types of leave availed more than a period of
one month).

(f) The eligibility of leave shall be in accordance with the existing VIT Leave Rules.
(g) Grant of leave is not a matter of routine. Grant of leave is subject to exigencies of service. It

may be curtailed / refused / withheld / postponed if the leave sanctioning authority is
satisfied that recourse to such action is justified in the interests of VIT.
(h) In case of any doubt or ambiguity the clarification / decision given by the leave sanctioning

authority is FINAL and there can be no further appeal in the matter.
(i) The Faculty is to entrust their teaching load or other assignment to his / her colleagues

before applying for leave and such alternative arrangements made by them should be
indicated in the leave application duly approved by the recommending authority. The
person to whom such alternative arrangement has been entrusted with, in the event of

failure of compliance, he/she will be penalized with one day leave on loss of pay,
irrespective of the leave (C.L. / E.L / M.L.) at his/ her credit.

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