Page 2 - Appointment - Transfers

HR Manual 2019_ Ver-005 Chapter – 3 APPOINTMENT, TRANSFERS, et.al.

 Verification of Certificates and Letters of Reference: Verification of certificates is done before the
interview at the HR Office. Similarly Letters of Reference certifying the conduct and character of the
candidate are also verified as to the authenticity of the facts submitted.

 Interview Process: To test the teaching skills, a team comprising Senior Faculty members would
assess the incumbent’s performance on various criteria’s like,
i. Subject knowledge

ii. Presentation &
iii. Communication skills

 Offer of Appointment: HR interview is conducted by the selection committee. Overall
performance is assessed and ranked based on the assessment on the criteria’s mentioned as above.
Depending upon the requirement and also on the merit of the candidate, candidates are short-listed

and are issued with the provisional appointment order, indicating the terms and conditions of
employment, the same day.
 Acceptance: A candidate who has been selected for appointment has to give his/her acceptance

by signing on the copy of the provisional appointment order. He / She has to report for duty on the
date mentioned in the order. In case he/she is not able to report for duty on the prescribed date,
he/she has to inform the HR Office or the Respective Dean/ Director/ Sections Head orally as well

as in writing prior to the said Date of Joining.
 Failure to Report for Duty: If any candidate who has received the provisional appointment order
fails to report within a particular time frame fixed by the committee, then the next candidate in the

order of merit will be considered for appointment. The provisional appointment order stands valid
ONLY for 3 Weeks from the expected date of joining unless otherwise notified.

3.2 Procedure to be followed by a newly recruited candidate

Every Employee while joining shall:

(1) Submit the following to the HR Office
(a) Joining Report
(b) All Original Degree certificates, Marks cards, Experience certificates etc along with the

photocopy of the same.
(c) Recent Two Passport size Photograph (for his / her personal file)

(d) Application for ID card, SB Account – Indian Bank
(e) Fitness Certificate after undergoing complete Medical examination at the VIT Health
Centre
(f) Relieving order of previous employer

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